The Content Library

Content is viewed, edited, created and organised in the Content Library that is opened when you choose the Production view tab in the Dynamic Content app.

On this page we'll provide an overview of the features available from the Content Library and provide links to pages where you can find more information.

The Content Library window is shown in the example below. In the left hand pane a list of the repositories available to you is displayed. In the example there are two repositories, one labelled "content" and one labelled "slots". If you're a content producer, you'll usually be working in the content repositories and may only have read only access to the ones containing slots. In the image below, the "Content" repository is selected.

If you're working on several projects, you'll probably have access to more than one content repository, each containing its own content and allowing you to create particular types of content. The Content Library shows the contents of the selected repository and if you have content organised into folders, will show the contents of the selected folder.

The Content Library window
The Content Library window

Content library cards

Each piece of content in the Content Library is represented by a library card. This card displays a preview of the content it contains, provides access to a contextual menu with items for managing the content, and also includes various icons showing the content’s publish status. If card previews are not displayed when you open the Content Library, you might need to check your settings. See the pre-requisites section at the end of this page for more details.

The card menu

To display the contextual menu for a content item, hover over or select the item's card and click to open the menu represented by the ellipsis ("…").

The menu is shown below.

The card menu
The card menu

From this menu you can:

  • View the content to edit it. See Viewing and editing content. You can also double-click anywhere in a card to open the content item for editing.

  • Rename the content. This displays a dialog allowing you to give the content a new name. For more content saving options see Saving content

  • Copy the content. Creates a copy of the content item and adds it to the Content Library with the name you've chosen. For more details see Copying content

  • Get the content id. Each content item has its own unique id that is used by developers to retrieve this item from Dynamic Content. Developers can find more information in Slot examples and Consuming content pages in the integration section.

  • Publish the content. Publish this content and any linked content items. For more information about publishing content see Publishing content.

  • Archive the content. Move this content item to the archive folder in the current repository. For more information about archiving content see Archiving and unarchiving content.

Publish status icons

If a content item has been published, then its card will show an icon reflecting its published status. A green tick indicates that the latest version of the item has been published, as shown in the image below.

The latest version of this item is published
The latest version of this item is published

A green cloud icon indicates that an earlier version of the content has been published and the content has been changed since its publication. Content can either be published directly from the Content Library or added to a slot in an edition and scheduled for publication.

If you are making use of the planning and scheduling features, then in order for content to be published, it must first be saved to an edition. This makes the current version of the content available to planners to schedule it for publishing. Once the slot containing this content item is published, the content item's publish status will change to a green tick. However, if the content is subsequently edited, it will create a new version, so the published version will no longer be the current one and the status icon will change to the green cloud.

You can find out more about content versioning and revision history on the Revision history page. Making content available to be scheduled for publishing is covered in Saving content to an edition.

An earlier version of this item has been published
An earlier version of this item has been published

Switching between grid and list view

The Content Library can either viewed as a grid, where each item of content is represented by its card showing a preview of its content, or as a list. The functionality provided by both views is the same so you can choose the one that best fits in with your workflow.

To switch from grid view to list view, click the list icon, as highlighted below.

Switching between grid and list views
Switching between grid and list views

The list view is now shown, showing information about each content item's content type, creation and modification date. You can change the sort order in both the grid and list view, as shown in sorting.

To open an item for editing, double-lick anywhere within that item's entry in the list or choose "View" from the contextual menu that will appear on the right hand side of the item when its hovered over or selected.

The list view
The list view

Sorting content

You can change the way that content items are sorted by choosing an option from the sort menu. Currently content can be sorted in ascending and descending order by modification and creation dates, content name and content type. By default content is sorted by modification date, with the most recently updated items shown first.

In the example below, we've chosen to sort content items in ascending order alphabetically.

Changing the content sort order
Changing the content sort order

The Content Library is refreshed, now showing the content items sorted in ascending alphabetical order by name.

Content sorted by name
Content sorted by name

Filtering

You can filter the content items displayed in the Content Library by selecting facets: content type, publish status and modification date. The facets available for you to filter content are displayed below the repositories in the Content Library.

As shown in the image below, the content types section will contain a list of the content types for the content items in the currently selected folder. In the example the top level of the "Content" repository is selected, so the content type section contains all the content types used to create content in this repository, together with the number of items of each type.

To filter the content items displayed, you select one or more facets. In this example we just want to display carousel slide items, so we'll select the "Carousel slide" checkbox from the list of content types.

Using the carousel slide content type as a filter
Using the carousel slide content type as a filter

You can choose to filter using a combination of facets. In the image below we have chosen to select multiple content types and include content items for which the latest version, or a previous version has been published.

Filtering using multiple content types and publish status
Filtering using multiple content types and publish status

As the image below shows, filtering works in the same way in the list view.

Filtering content items in the list view
Filtering content items in the list view

You can also choose to filter items in a slot repository, with the same facets available.

Searching

You can search for content containing some specified text, searching in the content title, within the fields of the content itself, or the content id. The search is not case sensitive.

In the example below, we're searching for "summer", so we enter the text in the search box. The content items that match the search result are returned, ordered by relevance. Search matches on the content name will take precedence over matches in the item's content.

Search results for content items containing summer
Search results for content items containing summer

Content can also be organised into folders. You can find more details of folders on the Organising content page.


Card preview pre-requisites

If you see an error message rather than a card preview for items in the Content Library, you may need to check your setup and contact your administrator:

  • You must have a virtual staging environment specified in your settings in order to show previews for any content.
  • The current user's IP address must be in the whitelist of approved IP addresses in order for the card preview to be displayed

Video: The Content Library

The following video shows how content is organised in the Content Library, demonstrates how to rename and copy items and walks through searching for and organising content in folders.

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