Viewing content item usage

The content usage panel makes it easy for planners and content producers to track the editions and slots that contain a piece of content. Available from the content editing window, the panel allows planners and content producers to keep track of where each version of a content item is used and which slots contain the content.

If you update a content item and want to update it in one or more slots, then you can choose to update selected editions directly from the content editing window using the Update editions feature. Alternatively you can easily navigate to and edit each slot from the editions window in the planning view.

The content item usage panel

To display the usage panel for a content item, open the content editing window by choosing "View" from the item's contextual menu in the Content Library, and select the "Usage" icon as shown in the image below.

The usage panel will open, listing each of the editions to which this content has been added and the slot that contains the content. The list is grouped by events.

The usage panel for the winter collection image
The usage panel for the winter collection image

Planned status

If you hover over an edition or slot in the list, two additional icons are displayed: planned status and properties. Clicking the planned status icon will show the status of the selected edition, as well as its start and end date, name, the event that contains it and the slot to which the content is added. An edition will only be shown in the list if it is in a draft state, or has been scheduled. Published and expired editions can no longer be edited and so are not included in the list.

In the example below, the "Festive promotion" edition has been scheduled, so the planner would need to unschedule it in order to update the "Home page main content slot" with another version of this content.

The status of festive promotion edition that contains this content
The status of festive promotion edition that contains this content

Properties

Clicking the properties icon will display a window including the item's created date. This is the date that this version of the content was added to the slot using the content browser, or when it was saved to an edition in the production view. You can find out more details on the Adding content to slots page in the Planning section.

The created date shows when the content was added to or saved to the edition
The created date shows when the content was added to or saved to the edition

Viewing events, editions and slots

You can open any event, edition or slot shown in the usage list, by hovering over and clicking its name when highlighted. You'll be taken to the event, edition or slot that you selected.

In the example below "Home page content slot" is highlighted. Clicking the slot title will take open this slot in the "Festive promotion" edition.

Clicking a slot title will open the slot in its edition
Clicking a slot title will open the slot in its edition

The Festive promotion edition details window is now displayed, with the Home page main content slot open. Because the edition is scheduled, you'd need to unschedule it in order to edit the slot's content.

The edition details window is displayed with the slot open
The edition details window is displayed with the slot open

Viewing the usage of linked content

For nested content, such as a carousel containing a one or more carousel slides, or a grid consisting of a number of images, the content usage window will only show usages of the top level content and not the items it contains.

For example, the Winter collection carousel, as shown below, contains three carousel slides. The content usage panel for the carousel shows that it has been added to the Home page main content slot in the Bargains to keep the cold away edition.

The content usage panel for a carousel
The content usage panel for a carousel

If we open the usage panel for one of the content items included in this carousel, a message is displayed explaining that there are no usages. The usage information is displayed for the carousel itself and not for the items it contains.

Usage for a carousel slide is not shown in the usage panel
Usage for a carousel slide is not shown in the usage panel

Viewing and editing content

Adding content to slots

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