Assets

Ingesting assets

There are two methods of getting an asset into Amplience. One way is to upload files to an SFTP location using any standard SFTP client, connect this to Amplience via upload connectors and set up a bulk upload. The bulk upload is usually set to run every hour and will ingest those assets straight into Amplience.

The other method of ingesting assets is manually using the Content Hub UI. You can ingest assets by clicking the Upload button and dragging files into the upload area in the dialog or choosing a file from your file system. You can also upload files directly via a URL or via one of the file upload services, including Google Drive, DropBox and Box.

The upload dialog is shown in the image below.

The asset upload dialog
The asset upload dialog

Publishing assets

For each asset, you'll see an icon in the top left an icon that shows what type of media it is and, if it has been published, a a green cloud icon. If the icon has not been published this icon is not displayed.

The up arrow in a cloud icon in the area below an asset is used publish an asset. If you click the publish icon for an asset that has not been published, the asset will then be published and a URL will be generated for it. We also use this to republish existing assets that have been updated.

The image below shows an image asset in the process of being published.

A video asset being published
A video asset being published

When the asset is published, the green cloud icon is displayed. If the cloud is marked with a tick, it indicates that the latest version of the asset is published.

The image has been published
The image has been published

If you make a change to a published asset, such as replacing it with an asset of the same name, or restoring from a previous version, then the asset will require republishing and the cloud icon will be shown without a tick.

If you make a change to a published asset, the publish icon indicates that the asset requires republishing
If you make a change to a published asset, the publish icon indicates that the asset requires republishing

Assets can also be published from the 'Publish' item in an asset's menu or from the properties pane. If multiple assets are selected, then each of these items will be published.

Asset Properties

When you click on the properties icon in the area underneath an asset it will open the properties screen. You'll see that a published asset has a dynamic URL, which indicates its published to the CDN and available to be consumed from this URL and manipulated using dynamic media. For an unpublished asset, no URL will be shown.

In the properties pane you'll also see asset name, label, published status and the file size, width and height of the asset.

The asset properties pane
The asset properties pane

At the top you'll see a tab called metadata. This is where all the generic metadata is displayed for an asset, together with any custom metadata, such as product information that you have added. Point of Interest makes use of metadata to store hotspots and focal points.

The Asset contextual menu

The contextual menu, available by clicking on the cog menu or by right clicking an asset, includes a set of actions that users can perform on an asset. This includes preview, publish, create media set and edit with point of interest. It also allows you to set workflow status.

The asset contextual menu
The asset contextual menu

With multiple assets selected, the items shown in the contextual menu will reflect the selection.

Previewing an asset

You can preview an asset using the eye icon. This will display the asset in a pane on the right hand from where you can make the image larger and zoom in and zoom out on particular areas of the image.

Previewing an image
Previewing an image

Preview is only available for particular asset types, including images, video, sets, PDFs and animated GIFs. For assets where a preview is not available, the eye icon will not be shown.

Renaming an asset

You can rename assets and also set the item's label, which can be different to the asset name. To rename an asset, choose "Rename" from the asset's contextual menu.

To rename an asset, choose Rename from its contexual menu
To rename an asset, choose Rename from its contexual menu

The rename feature is also available from the asset properties pane. Click the pencil icon to the right of the name or label to open the rename dialog.

You can also rename an item via its properties pane
You can also rename an item via its properties pane

In the example below the name of a published asset is being changed from "signature-image" to "signature-hat". Note that the asset name must be unique within your account.

When you upload an asset to Content Hub, the label will be set to the asset name, but you can change it to a more friendly name to help you identify the asset. The label will be displayed below the asset in the gallery. In the example the asset's label is also updated to "our signature hat".

When you choose to rename a published asset it will also be republished for you with its new name. Click "Save & Publish" to change the name and label and to republish the asset. You can also rename an asset that has not yet been published.

You can enter a new name and label
You can enter a new name and label

The asset will now be available at your image URL with its new name, for example https://i1.adis.ws/i/ampproduct/signature-hat.

The asset is published with its new name
The asset is published with its new name

Workflow

For each asset you can set a workflow status by selecting the 'Set workflow status' item from the menu. From the workflow status window you can select whether an asset is draft, archived, in review or approved or to assign the asset to another user within the account. When you change the workflow status this will be reflected in the asset properties pane.

Setting asset workflow status
Setting asset workflow status

Note: The workflow status is not enforced and is intended to support an existing workflow rather than imposing a new one, as well as to make assets easier to organise. Workflow status is independent of the publish status and assets can be published irrespective of the workflow status, or whether one is set.

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